01
Front-desk and intake
- AI receptionist that answers after hours
- Missed-call text-back
- Appointment booking straight into your calendar
The call you missed was already paid for.
AI implementation for specialty healthcare practices
We build and run the communication layer around your front desk — answering after hours, following up on every inquiry, chasing paperwork and invoices, and bringing dormant patients back. Built for pediatric therapy, adult therapy, elderly services, and med spas, installed into the tools you already use.
The problem
Most practices don't have a referral problem. They have a response problem.
The phone rings while the room is full. The web form arrives at 7pm and gets read Monday. The intake packet goes out and nobody follows up twice. The Tuesday cancellation never gets refilled, and the family from eighteen months ago is now somebody else's patient. Every one of those is revenue you already spent to earn, lost to a gap in follow-through. That gap is what we automate.
What we build
Five systems
Start with the one that is costing you the most. Each is installed into your existing phone, calendar, CRM, and billing tools — then monitored and tuned by us every month.
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Lead follow-up
- Instant response to web forms and Google/Facebook leads
- Multi-touch nurture by text and email
- Quote follow-up sequences
03
Reputation
- Automated review requests post-service
- Response drafting
- Monitoring
04
Back office
- Quoting and estimate generation
- Invoice chasing
- Scheduling and dispatch
- Intake paperwork
05
Retention
- Reactivation campaigns to dormant patients
- Service reminders
- Membership renewals
Engagement
How it works
We build the system once, then keep it running. A fixed build fee to design and install, a flat monthly fee to operate, monitor, and improve it. No per-seat pricing, no long-term lock-in.
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Operations audit
We trace calls, leads, scheduling, and billing end to end, then quantify where volume and revenue are leaking.
02
Build
We design and install the systems into your existing phone, calendar, CRM, and billing tools. Fixed fee, typically live in two to four weeks.
03
Run
Flat monthly fee. We monitor, maintain, and tune the systems, and report on what they recovered.
04
Expand
Once the first system is holding, we add the next one — or roll the same build across additional locations.
Who we serve
Built for specialty care
Pediatric therapy clinics
ABA, OT, PT, and speech practices where parents call once and book with whoever answers first.
Adult therapy clinics
Outpatient PT, OT, and behavioral health, where schedule density decides the month.
Elderly services
Home care, senior day programs, and mobility services coordinating families, visits, and staff.
Med spas & aesthetics
Injectables, laser, and skin clinics where consults are elective, high-value, and go to whoever replies first.
Trust
We build inside your rules
Automation that talks to your patients and their families carries your name, and it carries your license. Every build starts from what your practice is allowed to do, not from what the software can do.
Agreements before access
Written terms and a signed business associate agreement before we touch a system that holds patient information.
Minimum necessary by design
Automations use the least patient data required to do the job, and nothing is used to train external models.
Access you can audit
Scoped credentials, logged actions, and a written record of every system that reads or writes your data.
Human in the loop
Anything clinical or contractual is drafted, never sent unattended. A person on your team reviews and approves.
Why IntelliMir
Capacity you already have, finally used.
Most practices don't need more referrals or more staff. They need the inquiries they already get to reach a booked appointment, and the clinician hours they already pay for to stay full. That is a systems problem, and systems are what we build.
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